Works E mail

#1
If the employer is accessing your emails do they have to inform you they are doing so?
If so what law/ regulation applies
 
#2
Are they monitoring emails sent and coming in are accessing them? Where i work they are monitored to maintiain the integrity of the computer system itself. ie checking for a virus etc.
 

The_Duke

LE
Moderator
#4
It is a work email system provided to enable you to carry out work on behalf of your employer. As you should (officially at least) only be conducting work related business on there, they have the right to access it as they see fit. Most companies staff email use polices are very clear on this.

If you don't want something read by your employer, don't use your work email.
 

Schaden

On ROPS
On ROPs
Book Reviewer
#5
If you are using their email system which they are paying for then the emails in question are theirs - not yours.

Learn to use your phone/ipad/hotmail http for anything that isn't strictly work related.
 
#6
Let me google that for you

First return will give you the answer - if you've been a naughty boy it's time to suck it up. Basically they can monitor what you send out of their system but should tell you that the mail is monitored. If they haven't told you then suggest go and get legal advice.
 
#7
Not knowing the law, but my guess would be that as you're using company hardware and company licensed software and it's likely you're using them in work (company) time then they have a 'right' to be able to view, block and censor your emails in the name of the company.

The access to them may be academic if they have, as mentioned, a policy regarding virus', illicit emails, or in my companies case, a inherent streak of paranoia concernirng commercial confidentiality.

If you used a web mail service by someone like Yahoo! or Hotmail, then that would be different. Check you company's policy on IT use.
 
#8
Most if not all companies now require their staff to sign an Acceptable Use Policy (AUP)

Check the small print, every company I've advised has clauses on non-acceptable use (porn, racism etc), and the right to monitor emails, files, shared storage etc for compliance.

In my experience, it's a huge PITA to constantly monitor everything, therefore random smaples are taken, and further monitoring is performed if someone 'suspects' someone of not behaving correctly.

Stay within the rules and you'll be fine, the grey areas are where you are using email to correspond with someone legitimately, but in the body of the email might be something off topic. I've even seen staff been ROP'd for putting kisses at the bottom of their name !

Never write something in an email that you wouldn't want, your boss, your kids, your mother or your wife to read, and you'll be fine.
 

Sixty

ADC
Moderator
Book Reviewer
#9
Generally, in a company of any half decent size, you'll have to actually agree to adhere to an internet / email policy before you can even access either which will stipulate that your use is not private and yes, they can and do monitor your usage.

Your work will be very unusual if they don't.
 

jarrod248

LE
Gallery Guru
#10
My partner monitored his staffs online activity and found much more time was spent on Facebook than was spent on working.

Sneaky ******* I'll use my phone for my online activity
 
#11
If the employer is accessing your emails do they have to inform you they are doing so?
If so what law/ regulation applies
When you say accessing your emails, do you mean just having an audit on your web traffic or using information you have logged on with to access your accounts?

As people have said, monitoring internet traffic is routine on work accounts.

Keystroke capture and then entering your accounts without your knowledge would be a seperate matter.

Unless you work for Rupert Murdoch.

Tradecraft, work computers clean of your private stuff; home computers clean of work stuff. Generally for the best.

I wouldn't trust work with my data even if they said there was a "fair use" in break times, etc.
 
#14
When you say accessing your emails, do you mean just having an audit on your web traffic or using information you have logged on with to access your accounts?

As people have said, monitoring internet traffic is routine on work accounts.

Keystroke capture and then entering your accounts without your knowledge would be a seperate matter.

Unless you work for Rupert Murdoch.

Tradecraft, work computers clean of your private stuff; home computers clean of work stuff. Generally for the best.

I wouldn't trust work with my data even if they said there was a "fair use" in break times, etc.
Thats the issue of fair usage. Or, for example, my daughter E mailed me saying ,"having a shit day" and i have responded likewise. i cant see it as a hanging offence but I am a bit perturbed that someone can access and read "personal " stuff of the said nature and mis interpret it for their own ends.
As for my question I thought I had to be informed if I was being personally monitored or they monitor every one.
I fell I have been monitored to collect information on another employee who may have sent iffy comment about another member of staff even though it was anonimised
 
#15
Thanks very helpful.
Also do remember to pay attention to the desktop.

There's usually an icon when the terminal is being remote accessed. I was doing overtime I didn't claim for, and saw the terminal being remote accessed whilst integrity checks were being run. Fun chat with my manager, nothing to hide so nothing to fear. But I was disappointed at the lack of subtly.
 
#16
Thats the issue of fair usage. Or, for example, my daughter E mailed me saying ,"having a shit day" and i have responded likewise. i cant see it as a hanging offence but I am a bit perturbed that someone can access and read "personal " stuff of the said nature and mis interpret it for their own ends.
As for my question I thought I had to be informed if I was being personally monitored or they monitor every one.
I fell I have been monitored to collect information on another employee who may have sent iffy comment about another member of staff even though it was anonimised
Well, if you work in a public sector that could verge on directed but not intrusive surveillance.

Likely to gain personal data, directed at a person, calculated to be covert. Sounds like points to hit in the legislation off the top of my head.

Ask for their RIPA authorisation.

As for a private company, no idea mate. Get a proper lawyer!
 
#17
My partner monitored his staffs online activity and found much more time was spent on Facebook than was spent on working.

Sneaky ******* I'll use my phone for my online activity
Was that time using Facebook or just having it on all day and perusing it occasionally?
 
#18
It is a work email system provided to enable you to carry out work on behalf of your employer. As you should (officially at least) only be conducting work related business on there, they have the right to access it as they see fit. Most companies staff email use polices are very clear on this.

If you don't want something read by your employer, don't use your work email.
I disagree mate, my understanding is that for most organisations they need to make it clear that they will be monitoring e-mail traffic and they aren't allowed to do it on an ad hoc basis. There are exceptions one being the whole Financial Services Industry in any format. That's how I managed to sack someone for gross misconduct, as under the rules I didn't need to advise that the company was monitoring e-mail and web use.

Unless the rules have changed in the last few years, in which case I defer to your statement (I may be out of date as I no longer employ people, nor will I ever do so again )
 
#20
If you are using their email system which they are paying for then the emails in question are theirs - not yours.

Learn to use your phone/ipad/hotmail http for anything that isn't strictly work related.
I would argue that is the intellectual property of the author.
 

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