Receipts required for ALL NS, DS and IE expenditure

#1
So, I hope we have all noticed the change in the new version of the allces JSP. Receipts are now required for all expenditure, including that under £5. No claiming £4.99 for days on end then.
 
#2
Brilliant. How much will it cost in time and effort for the individual to get and then keep receipts for the necessary period of time, as well as the people who would spend time on auditing these? If the rules stated simply that for an overnight stay you were able to claim £5 incidentals there'd be no fraud, the process would be slicker and the big picture savings would probably outweigh the actual expenditure for the claims issued.
 
#3
When did this come out and when is it effective from as i am away on Cse at the moment, does this include the upto £5 per day you can claim IE for paper,phone call and laundry.
 
#4
So receipts for papers and phone calls? Difficult one. Can we claim for the little receipt book that we need to take along to the small vendors?
 
#5
When is the rule due to change, I haven't heard anything about it and we haven't received an update for our JSP? It strikes me that such a change would be unworkable.
 
#6
It is the new version 5 of the JSP which is on the interweb. You are not expected to get receipts for newspapers but will have to detail the expenditure, ie Times paper .65p, what you cannot do is just slap in a claim for £5, unless you are in hospital.
 
#7
Can you self certify that you have incidental expenditure for less than 5 pounds, how are yopu supposed to ask the vending machine for a receipt for your sandwiches?

Sparky
 
#8
sparkysapper said:
Can you self certify that you have incidental expenditure for less than 5 pounds, how are yopu supposed to ask the vending machine for a receipt for your sandwiches?

Sparky
Incidental expenditure (terminology) covers a 3 minute phone call, laundry and newpaper. To claim up to £5 back if you have been away from your unit you will need to provide a signed statement explaining that you incurred an expense and how much (ie, I spent over £5 daily on phone calls, laundry and newpapers whilst on course......signed). Food expense is covered under day subsistence. Again, if you have not obtained a receipt then you will be required to write a detailed statement of exactly what is was you had each meal and how much. :thumright:
 
#9
Don't forget that it must be a prepared meal ie sandwich and a drink, not just the drink. Some units have given each sldr/offr a file with plastic inserts to retain said receipts(OK if your budget allows). I know that most soldiers don't bother, so maybe it is a good thing and embraced, as aposed to 'just another thing to muck us about'(quote from sldr in unit).

How does this compare to the people claiming expenses outside the wire?
 
#10
Do they need signed statements from at least 5 witnesses who saw you ATTADS purchasing said paper, or making the call ffs. It would be nice if they could sort a system out where you are paid what you are owed on time first before asking for this sh1t.

Another nail in the coffin
 
#11
drain_sniffer said:
Do they need signed statements from at least 5 witnesses who saw you ATTADS purchasing said paper, or making the call ffs. It would be nice if they could sort a system out where you are paid what you are owed on time first before asking for this sh1t.

Another nail in the coffin
Individuals can still request an advance of travelling expenses before any duty journey, also, with JPA you can request an advance of 100% of your expected travelling fees (within an individuals limit) for authorised Leave journeys, ensuring that individuals are not out of pocket.
 
#13
WhiteMafia said:
You do not need receipts for under £5 for anything. Fact. JSP 752.
Edited to contain right info!

Not for ds or ie as this can be covered with a statement, as already mentioned you need to self certify that you incurred the cost, ie a statement to the effect that you spent £5 per day on laundry, newspapers and phone call.

This will clarify:

V5 AMDTS TO JSP 752

03.0113. Incidental Expenses (IE). IE are designed to cover necessary personal incidental expenses actually incurred when an overnight absence in a hotel or temporary Service single accommodation is occupied. Allowable expenses are the cost of laundry/dry cleaning expenses, a daily telephone call home of up to 3 minutes duration and a daily newspaper. Where however, a Service person purchases a phone card for use during an IE earning period, the actual total cost of that phone card may be split over a number of days provided that the cost of 3 minutes call time per day is not exceeded (ie a 20 minute phone card may be purchased for use over a 7 day period). Likewise, Service personnel with an entitlement to claim IE may choose not to have their laundry/dry cleaning done each day. Where this is the case the total actual cost of the laundry/dry cleaning incurred may be spread over a number of days of the IE earning period. Hotel internet charges may also be considered as IE. This is on the basis that the internet is used as an alternative to claiming for a newspaper and/or a phone call home. IE may be paid concurrently with all types of NS and daily combinations of NS and DS, but not normally with DS alone. However, where Service personnel are required to sleep overnight in the cab of a vehicle as part of their core duties (excluding those who sleep in vehicles during exercises/operations), they may, exceptionally, claim DS and IE concurrently with no NS. In these circumstances the actual cost of a shower taken at an overnight truck stop may also be claimed as part of the IE. Reimbursement of actual expenditure is to be supported by receipts (see paragraph 03.0171) and is limited to the rates at Chapter 1 Section 6. However, Service personnel on duty who are hospitalized in the UK or overseas, are eligible to claim IE for additional admissible items, for example: TV usage, the purchase of books and magazines, stationery and postage. In these circumstances, receipts for expenditure are not required and reimbursement of IE will be paid at a fixed daily capped rate as shown at Chapter 1 Section 6. IE is paid for any period for which there is an entitlement to NS (normally limited to 30 days but there are exceptions (eg resettlement courses)) and for the duration of any entitlement for living on temporary assignment in Service single accommodation (with no limit provided the entitlement continues).

03.0172. Receipts and Supporting Documentary Evidence. The payment of actual costs makes it necessary for all expenditure (NS, DS and IE – other than IE for those hospitalised whilst on duty) to be supported by receipts and supporting documentary authority to undertake the duty. Receipts are required for all expenditure, where these can be reasonably obtained. It is recognised that obtaining some receipts, eg for newpapers, may be impractical. In cases where receipts cannot be obtained, a statement signed by the Service claimant itemising the expenses is to be retained with a copy of the claim.
 

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