Passport on JPA ???

daywalker

LE
Kit Reviewer
#1
Does anyone know if you can still claim back the money for a passport renewal through JPA?
Had a look today and couldn't see anything and the clerk was about as useful as tits on a fish.

Cheers in advance

DW
 
#2
Does anyone know if you can still claim back the money for a passport renewal through JPA?
Had a look today and couldn't see anything and the clerk was about as useful as tits on a fish.

Cheers in advance

DW
As far as Im aware only if you are due to go on an Op tour or posting abroad.....theres funny regs about this.
 
#4
My old unit got me to give them all receipts and they did it about 20 months ago as said they needed to check it off....so units differ
 
#5
Cheers, I have to get a passport for my next posting so all legit. Is it done on JPA or through the clerks?
It's on JPA. Can't remember which section it's under but it's there somewhere. Your clerks might do it for you, but I wouldn't trust ours to spell their own name never mind do anything that is going to end with me getting money.
 
#6
Give them the reciept for your photo aswell....all beer tokens count at the end of the day
 
#7
At our place we get you to claim it back through the Imprest Account on a P1954 with all your receipts, that way you will only get the cash back if you are entitled to it. It saves you having the money recovered from your pay and getting added to the ARL if you are not entitled to claim it.

Speak to your FSA / Sys Co-ord if your clerk is not much / any help !!
 
#8
You can claim back for your passport if about to be deployed, you can only claim back the cost of the passport if you use the post office checking service you cant claim that back!
 
#9
If you are entitled to a gratis passport, your Unit admin staff should process the completed forms for you. The FSA should provide the cheque and the HRs should sent it off. You should not have to pay out of your own pocket at all. If you have done, you should make sure that when you claim the money back on JPA (coz you can) that you give the reason why you paid yourself as well as details of the authorising officer. It'll save you some pain when the Audit Wagon pulls into town.
 
#10
I have just picked up forms to renew my wife's passport, our unit has a civvy in the RAOs office that sorts all passports out (payment etc) you can also claim back photos on PA under expensives, but remember to keep recipts
 
#15
Your RAO gets a printout of all claims made in the unit each month, if he/she sees a passport claim at all he should be questioning why it wasn't applied for via the FSA with payment made by GPC card, he/she should also query the amount - should be no more than the standard fee - currently £77.50 that should also be questioned. Any claim submitted via JPA should be authorised by the budget manager prior to submission.

PW
 
#16
In order to reclaim your passport fees, you must complete a P1923 (signed by your Sqn/Coy/Tp 2IC) and he will refund in cash. The procedure of claiming back on JPA has ceased and if you use this, you will still get this claim rejected or reclaimed from you and then will have to see the FSA. You can only claim for passports if. 1. on assigment to an overseas post. 2. Whilst serving overseas. 3. Once warned for an Op. 4. When have less than 9 months remaining prior to a deployment.

Hope this helps - I am an FSA!! So, I should know.

Regards
 
#17
Easy tiger, I just claimed my passport fees for a one day turnaround £129.50 plus £5 photos on JPA no issues. JSP 800 (i think) informs IMPREST holders not to pay through the IMPREST and either use GPC for routine claims or JPA for those make in cash. You still need to be ordered in writing overseas etc etc
 
#19
My situation: I am running out of pages on my passport and so need to get a new passport, even though my present one still has quite a lot of time to run on it. Without free pages, a passport cannot get you into a country that needs entry and exit stamps. (UK dont give more pages, need get new passport)

So, the consensus seems to be that you cannot make a claim for a new passport unless it is the army that is sending you overseas (eg. for deployment). Now, firstly my RSM told me in passing that you can always claim for a new passport because you are always on a standby for a mobilisation in the army. Especially in for example, 16 Air Assalt Brigade which is a rapid reaction force, although it is not actually my unit. However, although he is a RSM - perhaps he is wrong. the thread of what has been said here would suggest that.

Anyway, there is a fair chance i will be deployed early next year. so i think i can do it now, just keep the receibts for it, and then claim later on. maybe stall the actual claim until closer to the deployment date if necessary. i will go for the one day service, which isnt the cheapest way of doing it and might be problematic perhaps.
 

Legs

ADC
Book Reviewer
#20
My situation: I am running out of pages on my passport and so need to get a new passport, even though my present one still has quite a lot of time to run on it. Without free pages, a passport cannot get you into a country that needs entry and exit stamps. (UK dont give more pages, need get new passport)

So, the consensus seems to be that you cannot make a claim for a new passport unless it is the army that is sending you overseas (eg. for deployment). Now, firstly my RSM told me in passing that you can always claim for a new passport because you are always on a standby for a mobilisation in the army. Especially in for example, 16 Air Assalt Brigade which is a rapid reaction force, although it is not actually my unit. However, although he is a RSM - perhaps he is wrong. the thread of what has been said here would suggest that.

Anyway, there is a fair chance i will be deployed early next year. so i think i can do it now, just keep the receibts for it, and then claim later on. maybe stall the actual claim until closer to the deployment date if necessary. i will go for the one day service, which isnt the cheapest way of doing it and might be problematic perhaps.
If you did that you could well end up on the wrong side of a fraud investigation. Paying for something when outside of a claim period and then waiting until the claim period begins sounds awfully dodgy.

If you are required to have a passport, and your passport has expired (note that I don't use the phrase 'out of date') then pop along to your FSA and they will give you your passport application forms. When you have completed them, pop them back to your FSA who will send your paperwork off with payment via GPC.




Edited to add: The FSA will (probably) only fund the normal service. If you want extra speed because of your bad planning, impatience or whatever, then you will have to stump up the difference.
 

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