Missing SJAR

#2
My SJAR from April 2011 was never written and the Officer who was supposed to write it has moved on within the TA. I am due to go before the board this year but I understand that I cannot be considered for promotion without at least two reporting periods on the system . I have been bleating to my OC about this since November last year, and I'm getting the bum's rush. Should I take it on the chin and wait a year? My ADC contract may well go FTRS later this year , in which case I am stuck in my current rank until the contract ends, losing out financially. Should I go and whinge yet again or should I go to Service complaint? My later SJAR, from a regular unit that I was attached to for a year is excellent, and includes the phrase " promote now ".Any quick constructive advice would be appreciated, I am due to see the OC tomorrow on a separate issue, and it would be a good time to raise the point.
Speak to you chief clerk/PSAO rather than directly to the OC. Depending on your current rank (cant remember which reporting period ends in April off the top of my head) the OC may have no input into it (if you only require a 1RO for example) and more than likely has other things on his mind. In the mean time warn off your Tp Staffy that you need an SJAR writing and they are about to be in the frame for 1RO so they can get a head start.

Chief Clerk will be able to check if theres anything on JPA already that hasnt been submitted to subject for review (easy to do, only takes the 1RO to forget to hit the send to subject button before signing out) in case its something that simple.

Excuse the hurried reply, its Friday afternoon and I'm itching to get out the door. Im sure someone will be along with proper advice shortly.
 
#3
Yep, as above - just ask the permanent admin staff, they'll have much more visibility. A good number of TA don't even know what JPA is. I get the office to send me SJARs by email and fill them out in word on home computer, and I know a lot of others who do the same.

If you still have contact with your 1RO ask him if he'd be happy to fill it out. He should do it, if he missed it out the first time. Just check it hasn't been done already. Then if he's jack, ask the Pl. Sjt.
 
#5
My SJAR from April 2011 was never written and the Officer who was supposed to write it has moved on within the TA. I am due to go before the board this year but I understand that I cannot be considered for promotion without at least two reporting periods on the system . I have been bleating to my OC about this since November last year, and I'm getting the bum's rush. Should I take it on the chin and wait a year? My ADC contract may well go FTRS later this year , in which case I am stuck in my current rank until the contract ends, losing out financially. Should I go and whinge yet again or should I go to Service complaint? My later SJAR, from a regular unit that I was attached to for a year is excellent, and includes the phrase " promote now ".Any quick constructive advice would be appreciated, I am due to see the OC tomorrow on a separate issue, and it would be a good time to raise the point.
You are not the problem here - a poor quality Officer is. Your task is to chase the SJAR and it appears that you have done so. I am suprised that any Sub Unit Comd would dither for months over such a simple matter. That the 1 RO has moved on is neither here nor there, it will still be in their JPA workflow to complete and they have an obligation to do so, a quality OC should never have let it get to this stage and ensured that the 1RO cleared their JPA queues on unit clearance.

Are you prepared to let us know the unit or cap badge?

As I understand it, a significant proportion of Service Complaints ( Staff time lost) is down to poor MS and grown up people are getting pissed off about it. Out of interest, did you get an MPAR, if not, it really is an open goal for a Service Complaint.

Another route is to seek advice from Glasgow - they will not be pleased with the situation ( as you describe it) and may well offer to ring your CoC to clarify matters for them. Ensure that they clearly understand about the board proximity and the potential disadvantage you may suffer. I would strongly advise you to speak to Glasgow, they are generally full of good advice about such matters.

Why should you "take it on the chin", would you "take it on the chin " if an Officer failed to clear a weapon properly and a soldier had an ND, "take it on the chin" if an Officer failed to report an accident and you were blamed? Why should you suffer?

If the "OC" has half a brain, he/she will organise your SJAR pronto before the only "bums rush" they feel is that of their career going through them after a Service Complaint is upheld against them.
 
#6
Ancient - may I also add that this situation ( as you describe it), presents opportunity.

Let me put on my ( underused) "Cynical Careerist Opportunity Grabbing Tin Foil Hat" - the failure of the 1RO to report in proper time has placed the system under time pressure. In order to correct this, the natural response is to rush something back to you.

This is your opportunity to exploit the situation to your advantage.

Make sure the SJAR is gleaming and that you are the top of your rank in the regiment - prepare yourself now - any weak points, challenge vigorously and fight to get any good points exaggerated. I suspect your 1RO is a junior Officer, they will be under real pressure to get this thing done and so it is the best opportunity to exploit their weakness and disorganisation - the longer this drags on, the worse for them. be prepared however to back it up with "factoids", until they give in.

Call me cynical, but you need to think of number one .......... everyone else is.

Edited to add - document and diarise everything, especially the OC's responses, so email is best - will help the investigating Officer with a timeline and it is always handy to close down an investigation by providing a smoking gun.
 

The_Duke

LE
Moderator
#7
Ancient - may I also add that this situation ( as you describe it), presents opportunity.

Let me put on my ( underused) "Cynical Careerist Opportunity Grabbing Tin Foil Hat" - the failure of the 1RO to report in proper time has placed the system under time pressure. In order to correct this, the natural response is to rush something back to you.

This is your opportunity to exploit the situation to your advantage.

Make sure the SJAR is gleaming and that you are the top of your rank in the regiment - prepare yourself now - any weak points, challenge vigorously and fight to get any good points exaggerated. I suspect your 1RO is a junior Officer, they will be under real pressure to get this thing done and so it is the best opportunity to exploit their weakness and disorganisation - the longer this drags on, the worse for them. be prepared however to back it up with "factoids", until they give in.

Call me cynical, but you need to think of number one .......... everyone else is.

Edited to add - document and diarise everything, especially the OC's responses, so email is best - will help the investigating Officer with a timeline and it is always handy to close down an investigation by providing a smoking gun.


Cracking advice - not. A late SJAR does not guarantee you top in rank, nor does it mean that you can demand a gleaming SJAR if you are a tool.

It is late. That needs to be addressed, but it doesn't mean that you have a blank sheet to write our own SJAR.
 
#8
I take it that you have never read JSP 440?

m-s-r
Don't bother, read your Unit Security Standing Orders instead. Just ask the Unit Security Officer if you can't find them. (If neither USSOs or a USyO exist then you have a different problem.)

I'd also point out that in the real world the day that TA officers and soldiers stop doing work on their personal computers at home is the day the TA ceases to function. Except for me if anyone asks, honest. Mind you, you could probably just replace TA by Army in the last sentence.
 
#9
I take it that you have never read JSP 440?

m-s-r
Nope. Ironic though that on googling it the first result that came up was the Wikileaks download.

On a serious note, I see what you're saying, but it's only to be done via armymail like all vaguely confidential stuff and not kept on the RO's system. If TA personnel were only to operate via DII/JPA for SJARs and email then no work would get done since they quite possibly only have access to it once or twice a week. If workarounds like this didn't exist, then many more SJARs would be late or not done at all.
 
#10
Nope. Ironic though that on googling it the first result that came up was the Wikileaks download.

On a serious note, I see what you're saying, but it's only to be done via armymail like all vaguely confidential stuff and not kept on the RO's system. If TA personnel were only to operate via DII/JPA for SJARs and email then no work would get done since they quite possibly only have access to it once or twice a week. If workarounds like this didn't exist, then many more SJARs would be late or not done at all.
Quite. Particularly if there are a limited number of JPA terminals in the TAC for use by everyone and only one that the troops can use. Turfing the OC/Permanant staff out of their offices on a Tuesday night so you can use their JPA terminals or tying up the only one the blokes can use for a couple of hours isnt really a viable option. However I'm reasonably certain that MSR is fully aware that the majority of TA admin is done at home and the TA would cease to function otherwise and that his JSP 440 reference was tongue in cheek.
 
#11
Nope. Ironic though that on googling it the first result that came up was the Wikileaks download.

On a serious note, I see what you're saying, but it's only to be done via armymail like all vaguely confidential stuff and not kept on the RO's system. If TA personnel were only to operate via DII/JPA for SJARs and email then no work would get done since they quite possibly only have access to it once or twice a week. If workarounds like this didn't exist, then many more SJARs would be late or not done at all.
What on earth did the great do before DII/JPA ??????
 
#12
Cracking advice - not. A late SJAR does not guarantee you top in rank, nor does it mean that you can demand a gleaming SJAR if you are a tool.

It is late. That needs to be addressed, but it doesn't mean that you have a blank sheet to write our own SJAR.
Not suggesting that, I don't expect to be taken literally, but I am suggesting that it places the system under pressure when it should not be, ultra poor admin has compromised the CoC.

"It is late" ..... it's over a YEAR late, hardly an admin oversight. How can the 1RO write a realistic report now? Why not put the system under pressure? I would be reminding the 1RO of all my brilliant achievements and challenge any negatives. As presented, the 1RO hardly seems organised, so I would leverage that and promote insecurity to ensure a better outcome.

As presented - the OP has an SJAR, pivotal for promotion and FTRS rank, that is a year overdue. He /she (appears) to have chased the CoC and not had any material outcome. I can't understand why any sub unit comd would fail to act - it is a simple email "write the report, now", Simple.

How do you think an investigating SO2 at Bde HQ is going to view the players here, based on what the OP has presented?

To me this is a fine example ( as presented) of how to get it really wrong and the sort of situation that MS detests. Service Complaints on MS matters take up a huge amount of time at 1* level.
 

The_Duke

LE
Moderator
#13
Never that simple. I had requests for SJARs hitting my workflow 18 months after handing over. The fact that these came about because incompetent staff had failed to upload the correctly (and timely) completed NSARs onto JPA doesn't help the fact that a number of soldiers are listed as "no SJAR" and Glasgow have quite correctly kicked up a stink. Is the OP 100% certain that the original was never drafted and passed on?

OP - If your OC is giving you a stern ignoring, a quick word through the CofC to the Adjt will soon get the ball rolling. Assuming there is any form of competence in your unit at all you would have been the subject of a grading board for the reporting period which will dictate your place in the unit position list. The training you have done will be on record and a quick ask around will allow your OC to give an honest report.
 
#14
OP - If your OC is giving you a stern ignoring, a quick word through the CofC to the Adjt will soon get the ball rolling. Assuming there is any form of competence in your unit at all you would have been the subject of a grading board for the reporting period which will dictate your place in the unit position list. The training you have done will be on record and a quick ask around will allow your OC to give an honest report.
If his OC was honest, he would have got a grip of the SJARs for his soldiers... and it should have been the Adjt getting / staying on top of this.
 
#15
Quite. Particularly if there are a limited number of JPA terminals in the TAC for use by everyone and only one that the troops can use. Turfing the OC/Permanant staff out of their offices on a Tuesday night so you can use their JPA terminals or tying up the only one the blokes can use for a couple of hours isnt really a viable option. However I'm reasonably certain that MSR is fully aware that the majority of TA admin is done at home and the TA would cease to function otherwise and that his JSP 440 reference was tongue in cheek.
Nope, deadly serious. If you want the m-s-r world's easiest guide to MS (portions (c) SPSI 216 Bty), I'll happily post it.

m-s-r
 

The_Duke

LE
Moderator
#16
If his OC was honest, he would have got a grip of the SJARs for his soldiers... and it should have been the Adjt getting / staying on top of this.

Did you not read the bit about his old OC having moved on? It will fall to the new one to write the SJAR if they can't get a response from the old one.
 
#17
Did you not read the bit about his old OC having moved on? It will fall to the new one to write the SJAR if they can't get a response from the old one.
I see no difference between the old OC getting the job done and the new OC checking that the job had been done - with the Adjt briefing the new OC accordingly and tipping off the new boss of the old OC that he is required to complete some outstanding MS from his old unit.

m-s-r
 
#18
Did you not read the bit about his old OC having moved on? It will fall to the new one to write the SJAR if they can't get a response from the old one.
I read it that the 1RO has moved on and you are right about stuff mysteriously reappearing on (unread) workflows, I have had the same experience. IIRC I was able to push it back to the HR admin.

I read it (as presented) that the OC is still in post , but has not materially responded and that is the bit I don't understand.

Do PIDs have anything to do with it - not being a JPA Ninja myself - but could someone be holding down the former 1ROs PID and it has been pushed to their workflow now? JPA is name based but might the HR Admin done something to change the workflow stream i.e. new Offr in the 1ROs slot, old workflows lost?

Edit - so I am reading this as - 1RO is Tp Comd/Ldr/ Pl Comd and moved on. OC is in post throughout.

Also - can't the HR Admins see theese sorts of queues in JPA? If my hazy memory serves me correctly they can - so again, is that not a simple query on behalf of this soldier?
 

The_Duke

LE
Moderator
#19
The JPA admin staff can see them and move them if required. If it is held in the workflow of someone who has left (TA or unit) they have the option to move it to a new 1RO.

Similarly, they can push it past the "subject accepts" bit if the soldier is failing to do so.
 

The_Duke

LE
Moderator
#20
Your OC may well have "signed it off" - more correctly, he should have completed the 2RO comments and passed it on to the next on the JPA workflow. Of course, that assumes he was working on JPA and not on a word based NSAR. If he has completed it on an NSAR, has it been passed onto the clerks to upload? has anyone checked whether the clerks have done so?

Raise it with the PSAO if only to add him into the chain of people who are not doing what they are supposed to be doing. Give him a few days to find the SJAR. If it has been done on JPA it is a very simple process. If it has been done on NSAR it will be down to tracking emails. The next step is to escalate it to the Adjt.
 

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