London 2012 Ceremonies - Transport and Fleet staff



I am in need of recruiting 3 x staff to assist with Transport and fleet for London 2012 Ceremonies.

The jobs have been advertised and I have a number of applicants however I thought I would chuck it in here also.

Production Assistant is a fairly quick start. Its a fixed contract until Sept (after paralympic games)

Details are below however PM me if you are interested. I will then let you know what I know about salary etc.

Job description

Title: Transport team

Fleet & Site Vehicles Coordinator
Transport Production Assistants x 2

Reporting to: Senior Manager – Logistics

Location: 3 Mills Studios, Three Mill Lane, London E3 3DU

Background and job purpose:

London 2012 Ceremonies Ltd (L2012C), in direct collaboration with the London Organising Committee of the Olympic Games and Paralympic Games Ltd (LOCOG), has been established for the sole purpose of producing the Opening and Closing Ceremonies of the Olympic and Paralympic Games.

Key responsibilities:

The Operations transport team will coordinate the bus and fleet logistics to support the London 2012 Olympic and Paralympic Opening & Closing Ceremonies to a first class international standard.

The Fleet team is comprised of the following areas:

• Bus systems
• Staff Fleet system
• VIP Fleet System

• Scopes and schedules Ceremonies cast bus requirements
• Works with the Ceremonies casting team to determine bus requirements
• Works with LOCOG and LOCOG suppliers in the provision of bus fleet and systems
• Works with LOCOG to scope the bus hub/mall/layover set up, equipment and operations

• Manages the Ceremonies staff and contractor fleet
• Works with LOCOG and LOCOG suppliers in the delivery and operation of Ceremonies fleet
• Manages the day to day scheduling, allocation and booking systems for fleet
• Ensures that the Fleet remain in a first class presentation standard
• Works with the VIP Fleet team to deliver the Ceremonies VIP performers

• Scopes and schedules the VIP performer ground transport requirements
• Works with LOCOG and LOCOG suppliers to identify and operate pick up and drop off locations
• Works with the Ceremonies creative division to determine transport requirements and schedules
• Coordinates the call up, stand by and scheduled VIP performer requirements

Person specification:

Coordinators x 1
• Experience of using databases and Excel spreadsheets
• Understanding and demonstrable experience of a similar operational role
• Understanding and demonstrable experience of interfacing with suppliers, clients and stakeholders
• Experience coordinating transport requirements and/or Fleet requirements and/or VIP Logistics for a large scale event
• Experience work with or coordinating volunteers

Production Assistants x 2
• Experience working with transport requirements and/or Fleet requirements and/or VIP Logistics for a large scale event
• Genuine interest in working in transportation for events
• Experience as a volunteer in events
• Recent graduates from events training institutions are encouraged to apply

Please note that some of these roles will be required to work overnight.

Key competencies and behaviours:

• Excellent organisational skills.
• Ability to interpret and analyse detailed information.
• Experience in problem solving and conflict resolution.
• Excellent interpersonal skills to form effective working relationships with people at all levels.
• Ability to work calmly and effectively under pressure and to tight deadlines.
• Ability to anticipate and forecast.
• Integrity and approachability.
• Ability to bring a fresh outlook and new ideas to the table.
• Strong people management and leadership skills.
• Excellent written and oral communication skills.
• Ability to execute first class professional judgement and decision making skills.
• Ability to multi-task and manage a varied and demanding workload.
• Extensive experience in using database, scheduling and budgeting computer programs.
• Excellent computer skills including knowledge of Microsoft Office, Outlook, Word, Excel and Power Point.

Job information:

Salary: Competitive
Term of appointment: Fixed Term Contract
Transport Production Assistant Fleet 01 Paid Staff 13/02/2012 09/09/2012
Transport Production Assistant Fleet 02 Paid Staff 13/02/2012 09/09/2012
Co-ordinator – VIP Transport Contractor 11/06/2012 16/09/2012

The appointment will be made under the London 2012 Ceremonies Ltd standard terms and conditions.

Prior to appointment, the successful candidate is subject to a number of enquiries including a criminal record check and pre-employment screening. In the event of a successful candidate having a criminal record, this would be reviewed on a case-by-case basis.


For L2012C, sustainability is far more than being 'green'. We want every person to actively take on responsibility for ‘sustainable thinking’. We want it be ingrained in everything we do – from the way we plan, build, buy and work, to the way we play, socialise and travel.

Diversity and Inclusion:

L2012C is committed to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone.

To help us measure progress, please complete and return the Diversity and Inclusion Applicant form. The information is anonymous and separated from your application. It is strictly confidential and only used to provide an overall profile analysis of L2012C. Please do not send your completed form with your application. It should be sent to

How do I apply?

Please send your CV and covering letter to, ensuring the role for which you are applying is clearly displayed in the subject header.

In your covering letter, please state your current salary and benefits, current notice period, and the names and contact details of two people who may be approached to provide references (one of which should ideally be a previous employer).

L2012C Guaranteed Interview Scheme:

L2012C is actively committed to the employment and career development of disabled people.

L2012C guarantees to interview anyone with a disability, as defined by the Equality Act (2010), whose application meets the L2012C Person Specification. The Equality Act (2010) defines a disabled person as someone who has a physical or mental impairment that has a substantial and adverse long-term effect on their ability to carry out normal day-to-day activities.

How do I apply under the GIS?
If you want to apply under the Guaranteed Interview Scheme, please ensure you include the reference ‘GIS’ in the header of your application.
If you need it, we will try to provide access, equipment or other practical support to ensure that you can compete on equal terms with non-disabled people.
Closing date for all applications:
Date: Friday 28th October, 2011
Applicants who are successful to interview stage will be contacted within 21 days from the closing date.
Eligibility to work in the UK:
In applying for this position, you confirm your eligibility to work in the UK. Please note that legislation dictates that all non-EU nationals are required to be in possession of a valid work permit before they take up employment.

We are legally obliged to ask you to provide evidence of your right to work in the UK. If you are successful with your application, we will ask you to provide appropriate documents, such as your passport, visa, work permit or birth certificate in accordance with the Asylum and Immigration Act 1996.

We never make a criminal record part of the application process criteria. Prior to appointment, the successful candidate is subject to a number of enquiries including about their criminal record. In the event of a successful candidate having a criminal record, this would be reviewed on a case-by-case basis.

Thank you for taking the time and effort to apply for this role.
London 2012 is a Games for everyone, so we want you to apply regardless of your age, gender, ethnicity, sexual orientation, faith or disability.



Salary in region of £30k Per annum on a pro rata basis for a fixed contract until Sept.


Bumping this due to being let down at 11th hour.

I need the 2 Transport Production Assistants now. I could rattle on about the job but basically its 30K pa on a pro rata basis, contract to mid Sept.

Any ex MT guys out there can do this standing on their head and its a great place to work.

Gimme a shout.

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