Insufficient attendance

Discussion in 'Army Reserve' started by nonnie, Sep 25, 2010.

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  1. I've just had a snottogram from the Adt saying i'm not getting a 09-10 OJAR due to 'Insufficient Attendance'.
    Funny, I got my bounty for that training year, so I thought a minimum of 27 days is sufficient.

    It refers to JSP 757 Para 6D.17.c

    Can anyone shed any light on this?


  2. The_Duke

    The_Duke LE Moderator

    There is a minimum number of days required before an OJAR/SJAR has to be raised. The OJAR year does not match the bounty year so depending on rank (and therefore OJAR year) it is entirely possible that you managed to do the very bare minimum required for bounty and yet still not meet the requirement for an OJAR to be raised depending on when your MTDs were earnt.

    Don't worry, at 27 days all it would say is "may have potential, but unable to recommend because we have not seen enough of nonnie to pass judgement".
  3. That will start to apply to most of us then, once GCM gets going properly and we're all on 27 days.
  4. msr

    msr LE

    We play it such that if someone is classed as 'efficient' (i.e bounty qualifying) then they get a report.

  5. The_Duke

    The_Duke LE Moderator

    Major OJAR year is Aug to Aug. In theory, you could crack out 27 days in April to Aug (enought to be "efficient") but do absolutely nothing during the reporting period. Why would you write them up, other that to say you had not seen them?
  6. This is c0ck.

    CVHQs (and the rest of the National TA) manage to write reports on people who do 19 days/year. If your CoC is incapable of doing the same based on 27 days (i.e. an additional 50%) then they are being fat, useless and lazy.

    Alternatively, they are trying to send you a Gipsy's Warning because they think you are not turning up as much as they would like you to...
  7. msr

    msr LE

    We had an issue with the Gunners' reports (May to May) as our annual camp last year was in April, so most had 2 camps in one reporting period. But we still managed to write them up.

  8. Your reporting period depends on you rank and you must have completed 27 days within the reporting period (which as mentioned above is not necessarily the same as the training year). Reference to follow.




    A. Practice, Precedent and Rules to be used by Territorial Army Selection Boards.

    2D15.01. The principles outlined elsewhere in this publication apply to TA
    personnel (and Reservists where appropriate) with the following variations, which are explained in detail later in this Appendix and at Reference A:

    a. The timing of the first report for Private soldiers.

    b. The rank of 1 and 2 Reporting Officers, note that these are minimum ranks.

    Low attendees (for the purposes of AR/SJAR report writing are
    defined as having met the minimum Bounty threshold) [27 days for
    Regional (Independent) TA, and 19 for National (Specialist) TA].
    Para 2D15.07 provides direction for low attendees report raising.

    c. Slight differences to MPAR requirements.

    d. The timing of reports for soldiers in specified specialist areas who would normally expect to undertake TA commitment at specific periods in the year.

    2D15.02. All TA including Mobilised and FTRS personnel are to receive reports in accordance with harmonised timelines (Exceptions being listed in Sub-Appendix 1 to this annex).
    a. Mobilised personnel should receive the appropriate report commensurate with regular mobilised service. The majority of personnel are mobilised for 12 months (including RTMC attendance). D/DMS/MSSldrs/111/02 directs that Regular Army personnel on OCE tours receive a Short Tour Report (AD1) provided the period exceeds 5 1/2 months. This also applies to any assigned TA & Reservists.
    b. Personnel on NRPS05 must receive comment on suitability for promotion and re-engagement.
    c. Regular Reserve personnel will not receive reports unless Mobilised or serving on FTRS.

    2D15.03. Reference should be made to Special to Arm Appendices of this Annex which may contain relevant cap-badge specific guidance

    2D15.04. Reporting. The Reporting Chain for TA & Res ORs is shown at Sub-Appendix 1 to this annex.

    a. TA personnel who are not of the parent unit cap-badge, do not require a head of arm insert, however care must be taken by the chain of command to ensure due diligence is given to the career development requirements of the individual.

    2D15.05. Mid Period Appraisal Reports (MPAR). The MPAR is a useful tool in the management of personnel, however the production of the MPAR will not always tie-in neatly with the normal TA reporting year. The requirement to raise MPAR described below represents the normal minimum requirement; it is acknowledged that there may be occasions when it is sensible to raise a report with less attendance than the minimum requirement.

    a. MPARs are to be completed in the middle of the reporting year wherever possible for all NCOs/WO’s projected to receive an AR in that reporting year. The Appraisal Report (MOD Form 2020) has a check box and date for recording details of the MPAR. Where a MPAR was not raised, the first line of the pen picture from the 1 Reporting Officer is to state that a MPAR was not raised and briefly record the reason why.
    b. It is acknowledged that volunteers may not have had the opportunity to attend for any significant period of training prior to the due date for the MPAR. In these cases, COs and sub unit commanders are to ensure that, where possible, a MPAR is raised at least 3 months prior to the due date for the annual Appraisal Report. MPARs should not normally be raised for periods of attendance of less than 10 days in the first 6 months of the reporting period.

    c. TA units that have a reduced annual training commitment of 19 days per Training Year are exempt MPAR unless the Commanding Officer specifies that there is a requirement to conduct them.

    2D15.06. Attendance. Attendance is of particular relevance to the Territorial Soldier. State (in the Pen Picture) whether attendance is “Regular, Bounty Minimum or Irregular”. If it is necessary to qualify attendance by mentioning mitigating circumstances e.g. a period of study, NHS commitment, then you should do so. Reference should be made to attendance at annual training or courses in lieu.

    2D15.07. TA soldiers who fail to achieve the minimum attendance level do not require a SJAR to be raised. Instead Commanders should submit a letter to the appropriate boarding authority, copied to MS Reserves (Sldrs) confirming the above situation (this can take the form of a signed consolidated list).

    2D15.08. Subject’s Acknowledgement. The 1RO should apprise the Subject on his assessment of him. After gaining access to the AR/SJAR the Subject should be allowed at least 24 hours to decide whether to make comment. If he does, a further 5 working days are allowed in which to do so.

    It is unlikely that these timescales will be achievable for many TA Appraisals . Reporting Officers must therefore take account of the spirit of this requirement and allow reasonable times in accordance with individual circumstances without unfairly advantaging or disadvantaging the Subject in doing so.

    2D15.09. Retention of Paper Copies of Reports. When finalised by MS Reserves, the Consolidated Appraisal Report (CAR) will be released (ie a copy made available to the individual via JPA) and a paper copy made by the nominated appraisal administrator. Units are to hold paper copies as follows:

    a. SNCO/WO’s – Once authorised by MS Reserves a copy can be
    placed on the individual unit held report book in accordance with (1) & (2) below.

    (1) Substantive Staff Sergeants and below – retained in
    personal file at sub-unit level. This will enable Appraisal Reports to be considered alongside course reports when conducting selection/promotion boards. Reports are to be placed in books within 3 months of the end of the reporting year.

    b. Warrant Officers – retained in personal file at unit level (and a copy passed to Bde HQ). Reports are to be placed in books within 3 months of the end of the reporting year.
  10. Although my MTD's are high, I managed to get an SJAR from a person I'd never heard of, from a unit I'd not trained with!
  11. msr

    msr LE

    Was it a good one?
  12. I managed to get a one from my Sqn having spent most of the time(9 months) in Iraq....
  13. The rule is in para 2D15.07, quoted by JD150:

    "2D15.07. TA soldiers who fail to achieve the minimum attendance level do not require a SJAR to be raised. Instead Commanders should submit a letter to the appropriate boarding authority, copied to MS Reserves (Sldrs) confirming the above situation (this can take the form of a signed consolidated list)."

    I assume that the same rule applies to OJARs.

    The only sensible way to work this out at report-writing time in the TA context is to look at attendance during the previous training year, not the reporting year, for the following reasons:

    1. The minimum attendance level requirement all TA soldiers must meet in order to be classed 'efficient' applies to the training year.

    2. Reporting years often do not match the training year.

    3. The minimum attendance requirement for the purposes of triggering entitlement to an OJAR/SJAR could (in theory) apply to one of the following three periods. The question is, which works?

    a. The current training year underway at the date of reporting. This would not make sense, given GCM, MTD rationing, the timing of annual camps and the outside commitments of TA soldiers. Many would find it hard to meet (or be prohibted from meeting) the 27-day minimum during that part of the current training year which falls within the reporting year.

    b. The previous training year. This would make sense, as there would be a complete year during which the subject could be assessed as meeting the minimum requirement or not. Part of that year would fall within the reporting period. Sure, you might have a situation where a report must be produced on someone is classed efficient in the previous training year but has not attended since the start of the current one. But there is a sanction for that. If they do not extract digit, they will not get a report for the next reporting year.

    c. The reporting year. This would not make sense, as given GCM, MTD rationing, the timing of annual camps and the outside commitments of TA soldiers, it would lead to occasions when a subject would meet the minimum requirement in the two training years during which the reporting year falls but would not get a report.

    Bottom line: if Nonnie did achieve the minimum attendance level in the training year which ended during his/her reporting year, Nonnie should get an OJAR for that reporting year.

    Having said that, scraping the minimum is a poor effort, shurely.
  14. Not in 2 Sig Bde, anyway. I tried that one to get out of writing a report on a chap I hadn't even seen during the year (admittedly, I had been mobbed for some of it) and was told to wind me neck in and get scribbling. Duly done. Lots of "I/K" and wibble about "when able to commit more fully".
  15. Bland, but good!