Athletics/Sporting letter

I am arranging an Regimental athletics day and have most things organised but need to get the letter out to the SSM's outlining the day and events. Ive come home for the weekend and didnt bring a copy of a previous letter I had, that I was going to work off. Has anyone got an example of a letter for athletics or any other sporting event that I could use. If not could somebody give me an idea of what order I should set this out in, I have the majority of info I need, just need the order of setting out for sporting events. Thanks for your time.

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