Adding a release-authorised email button to outlook taskbar

#1
As the title suggests;

When I set up Outlook on Dii I was shown how to create a toolbar button to create a release-authorised email, but I've forgotten how to do it.

Any Outlook gurus out there?

Many thanks in advance.
 
#6
Can you remind me then? I was trying to do it last week and can't for the life of me remember how. I'm an LSO as well and must have set up 50 of them for the lads at first.
 
#7
View|Toolbar|Customize|Commands

Drag the Mail Message button from the Commands box and drop it on the Toolbar next to |New| (or wherever you want it). Keep the Customize window open and right click on the Mail Message button you just dropped. You'll be presented with a drop-down menu (I changed the name to "Release-authorised: ), |Edit Hyperlink|New|Link to:|E-mail address| and type mailto: in the E-mail address box and Release-authorised: in the Subject box.

OK the Hyperlink box and xlose the Customize box.

If you fcuk it up (as I did many times) open the |Toolbar|Customize| option again and whilst it's open you can delete your cockups.

HTH
 
#8
Do remember to stess to your users not to routinely click the shortcut button for every email, only those that are meant to go out
By adding 'release-authorised:' you are sending the email outside even if there is not an external address, they then get routed out and back in

The phrase is intended to make you pause for a moment and actually think about what you are sending and where/who to
 
#10
By adding 'release-authorised:' you are sending the email outside even if there is not an external address, they then get routed out and back in

Really? If the MOD mail server is the mail server for the mod.uk domain, where does it send it out to?

m-s-r
 
#12
The phrase is intended to make you pause for a moment and actually think about what you are sending and where/who to
The trouble with long winded, annoying and contrived things that are designed to make people think twice before doing something stupid, is that people very soon become 'numb' to them, design local short-cuts and bypass them. Or even just ignore the well meaning but obvious advice and do it anyway.

How many qualified drivers have ignored the sticker on the dash, the 'watermarked' works ticket, then opened the fuel cover with the key on the emblazoned key ring to reveal the sticker also marked 'DIESEL', and filled with petrol anyway?

(It was a rhetorical question, to which the answer is 'lots', but it does emphasise my point..)



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#13
Really? If the MOD mail server is the mail server for the mod.uk domain, where does it send it out to?

m-s-r
it isn't, by default: the default mail server is actually defence.gsi.gov.uk. Mod.uk is the www mail server. I vaguely recall that by using the release phrase the routing will default to the www mail server, even if a GSI route is available (at up to Rest.)