Great idea of help here and believe a lot of us who are new to the JPA black hole will get lots of helpful advice. Just wonder if the MODS can put this in Sticky section so its easier to find and doesnt drop off the page.
Thanks for the offer of help though :D

Bah I thought you worked for JPAC Barry and we had a turncoat here to offer us some inside knowledge! Then I noticed your sig, which is something I find myself saying all too often

I am trying to claim an advance for two nights hotel needed on posting. It keeps getting refused because the cost centre UIN is different to my actual UIN. The clerk hasn't got a clue and I only have a week until I leave. Any ideas how to change my UIN so I can get this squared away shnellish????

I definetly don't want to pay for it myself cos I probably won't get the money back if they can't give me it now.

Originally Posted by Mongoose

Bah I thought you worked for JPAC Barry and we had a turncoat here to offer us some inside knowledge! Then I noticed your sig, which is something I find myself saying all too often

If I worked at JPAC I certainly wouldn't have a clue!

Originally Posted by Chubby_Brown

I am trying to claim an advance for two nights hotel needed on posting. It keeps getting refused because the cost centre UIN is different to my actual UIN. The clerk hasn't got a clue and I only have a week until I leave. Any ideas how to change my UIN so I can get this squared away shnellish????

I definetly don't want to pay for it myself cos I probably won't get the money back if they can't give me it now.

I'm sure that when you apply for an advance via iexpenses you can change the uin to the correct one - I will check tomorrow whether you can chage uins for T&S advances.

Originally Posted by BarryBuddon

Originally Posted by Chubby_Brown

I am trying to claim an advance for two nights hotel needed on posting. It keeps getting refused because the cost centre UIN is different to my actual UIN. The clerk hasn't got a clue and I only have a week until I leave. Any ideas how to change my UIN so I can get this squared away shnellish????

I definetly don't want to pay for it myself cos I probably won't get the money back if they can't give me it now.

I'm sure that when you apply for an advance via iexpenses you can change the uin to the correct one - I will check tomorrow whether you can chage uins for T&S advances.

It gives me an option to change it, which I did, but it stills comes up with the cost centre as some place in Kettegerin House Glasgow A58something. The clerk got me to apply for it three times and it kept doing the same thing.

Any advice would be greatly appreciated, many thanks BB.

Well i have been in since febuary and still haven't been paid anything!

I have 30 days pay plus travel owed to me!! Any ideas!

my clerk is doing his nut! i know i'm only a STAB but i have worked and still think i should be paid!!!

Blueflossy the clerk should make sure you are on the JPA system ie they can see you and that all your details in particular bank account are correct. The clerk should then put all your attendance based pay onto JPA and if that does not work he/she should contact SPS at Bde level who will take it up through the system.

For Chubby Brown. This is an extract from the Op Bulletin on claims using another UIN.

1. Functionality was released on 01 Apr 07 to enable Self Service expense claimants to attribute expense claims to Unit Identification Numbers (UIN) other than the claimant’s parent unit UIN.

2. Not all UINs are available for selection on the list of values in the JPA Expenses package, only UINs that have organisational data behind them will appear. If a claimant cannot find the UIN they have authority to attribute their expenses to, they are to submit the claim against their parent UIN.

3. A process for enabling the attribution of expense costs to appropriate UINs that do not currently appear within JPA Expenses LOV is being investigated. Details will be promulgated via appropriate channels in due course, until such time all costs that would be attributed to these UINs will fall against the claimants parent UIN.

Procedure:

4. Individuals with access to JPA are to submit expenses claims via JPA Expenses and will have the option to attribute expense claim costs to a UIN other than the individual’s parent unit UIN. Personnel are to ensure that they have obtained prior written authority to use a UIN other than the parent unit UIN from the appropriate Budget Holder. All UIN expense claims will workflow to the Expense Authoriser of the new UIN for approval/rejection. If a claimant cannot find the UIN they have authority to attribute their expenses to, they are to submit the claim against their parent UIN. Further guidance is available within the Self Service Assistance Guide – Expenses (http://www.ipublish.dii.r.mil.uk/nla...ensesindex.htm) and the Business Process Guide Expenses (http://www.ipublish.dii.r.mil.uk/nla...s/PR906020.htm).

5. Budget Holders authorising the use of UINs by external organisation claimants are to ensure that the correct UIN and Organisation details are issued and that the UIN/Organisation can be accessed within the JPA Expenses Package. They are also to ensure that an appropriate Expense Authoriser has been assigned to the UIN and Organisation to enable the approval/rejection of expense claim through workflow.

6. Individuals with no access to JPA are to continue to complete the manual JPA F016 (Claim for Expenses – Offline Application) and submit it, with proof of expenditure, to their parent HR Admin Office for action. Costs will continue to be attributed to the parent UIN. JPA F016 may be found on the SPVA Info Centre or by following this link: http://www.afpaainfocentre.dii.r.mil...ts/JPAF016.doc.

7. On receipt of the JPA F016, the HR Admin Office is to transfer the details of the claim onto JPA F016A (Expenses Offline Claims Spreadsheet) and forward it, via e-mail for payment, to SPVA(G)-JPA Offline Expense Claims JPA F016A is available on the SPVA Info Centre or by following this link: http://www.ipublish.dii.r.mil.uk/nla...PA%20F016A.xls

In other words if you can't change the UIN use your own. You must also ensure the you click the button to claim for advance and not a normal claim. Hope this helps

deejay, thanks for the info, the problem is that I can't change it to my parent unit UIN from the Glasgow one. The clerk has given up and authorised the claim anyway, twice, so I have no idea how much I am going to get. Oh and I have been told I will get auditted in the next 7 days, but its an advance so I won't have reciepts for another 14 days.

I appreciate it is a new system and all the problems that go with it, however it is pretty bad when you have to come here for advice instead of from the people that should know.

Thanks again.